Chinese

1   NAME

 This Association shall be known as the "Ipoh Sam Tet School Old Boys Association".

2   OJBECT
The aims of this Association are:-

A.

to bring the members into close and constant contact with one another,

B.

to further their acquisition of knowledge,

C.

to promote physical culture, and

D.

to foster collective self-help.

3   REGISTERED ADDRESS AND PLACE OF MEETING
The Address of the Association shall be:-

  
78, PERSIARAN  GREENHILL,  30450 IPOH,  PERAK.
The registered address and place of meeting of the Association shall not be changed except by a resolution of the committee and with the prior approval of the Registrar of Societies.

4   MEMBERSHIP
Anyone who has graduated from or studied or taught in the Sam Tet School, either in the Primary or High School section, shall be eligible for membership in this Association. Applicants for admission shall be introduced and recommended by one who is already a member and application shall be made on an application form. They shall be admitted to full membership when their applications have received the approval of the Executive Committee, and after they have paid the required fees.

5   DUTIES

A.

i)

An ordinary member shall pay an entrance fee of RM5.0 and an annual Subscription of RM12.00.

ii)

A life member shall pay an entrance fee of RM5.00 and a life membership fee of RM100.00.

B.

If a member violates the Rules of the Association or in other illegal way acts in contrary to the interest

of the Association, the Executive Committee shall have the option to terminate his membership.

C.

The annual subscription shall be paid by all ordinary members by the 31st March of each year. If a

member's annual subscription had not been paid by this day, his privileges as a member shall be suspended.

6   PRIVILEGES

A.

Ordinary members who reside in the city of Ipoh shall have the right to speak, vote and to be elected.

He shall also be entitled to all privileges contained in this Rules.

B.

Ordinary members who reside outside the city of Ipoh shall have the same privileges as those who reside

within Ipoh except for the right to be elected as office bearers.

C.

If the Executive Committee is suspected of improper practice or conduct, a total of more than twenty

members may petition in writing for the convention of an extra ordinary general meeting to resolve the issue or to elect a new Executive Committee. If upon receipt of the petition, the Executive Committee had not convened such meeting within two weeks, the members concerned shall have the right to convene a valid general meeting without the consent of the Executive Committee.

D.

A membership must be in force for at least one year before the member has the right to vote and to be

elected.

7   ORGANIZATION

A.

The Association shall be managed by the Executive Committee under the supervision of the Supervisory

Committee.

B.

The Executive Committee shall comprise of a President, two Vice Presidents, a Secretary General, an

Assistant Secretary General, a Treasurer, a Correspondence Secretary, an Assistant Correspondence Secretary, an Academic Secretary, a Social Secretary and three ordinary committee members. The Supervisory Committee shall comprise of a Supervisor and an Auditor.

C.

The Organization of the Association shall be as follow:

Members General Meeting Executive Committee President
Two Vice Presidents
Secretary General
Assistant Secretary General
Executive Treasurer
Correspondence Secretary
Assistant Correspondence Secretary
Academic Secretary
Social Secretary
Three Ordinary Committee Members
Supervisory Committee Supervisor
Auditor

8   RIGHTS

A.

The Executive Committee is the body which carries out the rulings of the Annual General Meeting of

members, and those of the Executive and the Supervisory Committee Joint Council.

B.

The Supervisory Committee is the body which controls the procedure and acts of the Executive

Committee.

C.

The President shall enjoy the right to:-

1.

represent the Association,

2.

convene all meetings,

3.

enjoin on the officers of the various Committees the carrying our of their duties in connection with

the affairs of the Association,

4.

endorse or sign all legal documents and cheques,

5.

approve everything relating to the financial interests, the receipts and expenses of the Association.

D.

The Vice Presidents shall assist the President in the discharge of all his duties, and act on his behalf in

the event of his absence.

E.

The Secretary General shall carry out the duties entrusted to him by the President, and see to

everything which is not within the province of the other officers.

F.

The Assistant Secretary General shall assist the Secretary General in all his duties, and act on his behalf

in the event of this absence.

G.

The Treasurer shall receive and disburse all moneys on behalf of the Association. He shall not retain

more than RM500/= in cash at any one time for petty cash expenses. All moneys in excess of this amount shall be deposited in a bank approved by the Association. Cheques and other documents for withdrawals from bank shall be operated jointly by the Treasurer with either the President or the Secretary General.

H.

The Correspondence Secretary and his Assistant shall be responsible for the drafting and filling of all

documents and the recording of the minutes and decisions of the meetings.

I.

The Academic Secretary shall see to all matters pertaining to cultural research.

J.

The Social Secretary shall see to all matters pertaining to the physical and social Interests of the

members.

K.

The Supervisor shall see to the conduct and progress of the affairs and interests of the Association. In

case of misdemeanour on the part of any of the members, he shall call for a meeting to consider suitable remedy for the case in hand.

L. The Auditor shall inquire into the accounts once a month and shall report without delay to the

 Supervisory Committee, any fraud or dishonesty that has come to his notice.

9   ELECTION

Thirteen members of the Executive Committee and two members of the Supervisory Committee shall be

elected at the Annual General Meeting.

B.

The elected members of the Executive Committee shall elect from amongst themselves the positions in

the Executive Committee as listed in rule 7B.

C.

The elected members of the Supervisory Committee shall elect from amongst themselves the positions in

the Supervisory Committee as listed in Rule 7B.

10   TERMS OF OFFICE

A.

The terms of office for the Executive Committee and the Supervisory Committee shall be two years. The

committee members are eligible for re-election subject to the exception stated below.
A member may be elected to be the President, the Secretary General or the Treasurer for a maximum of two consecutive terms (four years) only.

B.

The new Executive Committee and Supervisory Committee shall start the terms of office in April of the

year they are elected.

11   MEETINGS

A.

The Annual General Meeting shall be held before April each year. At lease one week's notice shall be

issued by the Executive Committee to all members.

B.

Should a special question arises on which the Executive and the Supervisory Committees can give no

decision, an Extraordinary General Meeting shall be convened. An attendance of at least 17 members shall form a quorum for a General or Extraordinary General Meeting.

C.

In case of necessity, the President or the Supervisor may convene and Executive and Supervisory

Committee Joint Council. Three day's notice thereof shall be given. Half the total committee members shall form a quorum.

D.

The Executive Committee should convene a committee meeting at lease once every three months. Three

days notice thereof shall be given to the members of the committee. Half of the total attendance shall form a quorum.

E.

All resolutions shall be passed by a simple majority. The President shall enjoy the privilege of the casting

vote.

F.

All the decisions of the Meeting shall be duly recorded and filed.

G.

The President shall be the Chairman of the Meetings of the Association, and in his absence, the Vice

President. In the absence of the President and the Vice Presidents, the members in attendance shall elect from amongst themselves a temporary chairman.

12   FINANCE
The funds for the activities of the Association shall be accrued from members' annual subscription, life membership subscription and other subscriptions.

13   EXPENDITURE
The Secretary General, President or Executive Committee shall have the authority to approve and item of expenditure up to RM500/=, RM1000/= or RM5000/= respectively. Any item of expenditure exceeding RM5000/= shall only be approved by a General Meeting.

14   ACCOUNTS
The receipts and payments of the Association shall be balanced once a month. Annual accounts shall be balanced on the 31st of December every year. Published accounts shall be issued every three months.

15   AMENDMENT OT RULES
Any amendment to these Rules shall not be effected without the consent of the General Meeting and the approval of the Registrar of Society.

16   DISSOLUTION
The Association shall not be dissolved except by a resolution passed at a General Meeting and supported by at least 3/5 (three fifth) of the members, either in person or by postal votes. If such a dissolution is in fact passed, all debts legally incurred on behalf of the Association shall be fully discharged. The disposure of the remaining assets, if any, shall be determined at the same General meeting. These assets shall either be distributed equally among the members or entirely be donated to charitable institutions in the state.
Notice of dissolution shall be submitted to the Registrar of Societies within 14 days of the dissolution.

17   TRUSTEESHIP
The Association shall be the registered owner of all immovable properties of the Association. Three (3) members of the current Executive Committee, namely the President, the Secretary General and the Treasurer are required to form the legal signatories of these properties on behalf of the Association, whose appointments are authenticated by a Certificate of the Registrar and Seal of the Society.